101 Days of Wedding Planning: Day 82: Give the seating chart to your caterer, reception venue manager, and wedding coordinator. Give the reception venue manager a list of vendor requests, such as a table for DJ or setup space needed by...
Earlier we talked about seating charts. If you had a formal one created for your reception, send it over to your day of wedding coordinator (if you have one). If you don't have a day of wedding coordinator, give it to whomever is helping to set up on your wedding day. In some special cases, a caterer may need a copy of the seating chart. For example, if your guests pre-selected their meal choice and it is being served.
The person(s) in charge of set up should also be given a heads up on special requests. For example here is a list of 10 special request items you may need at your wedding site:
1. Table for DJ.
2. Stage for musicians or band.
3. Table for wedding cake setup.
4. Tables for items like, place cards, guest book etc.
5. Microphone (s) and stand for MC.
6. Table or bar area for the bartender.
7. Dance floor.
9. Additional lighting.
10. Visual equipment, ex. projector.
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